VENDOR REQUIREMENS

Compliance & Food Safety Standards for Vendors

Have a Question?

We’re happy to help! Get in touch with our team to get a better understanding of requirements, timelines, or document questions.

In an effort to protect our consumers and practice high quality standards, we reference the South Carolina Department of Agriculture, Clemson Food Extension, Department of Health and Environment Control, and other agencies to check compliance standards for each of our vendors.

 

What we need from vendors will be specific to each vendor type and participation level. PLEASE DO NOT BEGIN UPLOADING DOCUMENTS UNTIL YOU FIND YOUR CATEGORY REQUIREMENTS BELOW.

 

Find your vendor type to see which documents we will need from you to approve your seller account.

 

Visit our Uploads section (below) to be sure to upload each set of documents in the right place! If you have a question, reach out to our team!

–Cheers,

Karma Grocery

HOW TO SUBMIT?

Use the links below to upload & download files

Frequently Asked Questions

We require vendors to have a logo on our page to represent them as a seller.

Our art department can help create logos for a fee.

 

Visit the Karma Grocery category of our website “shop” for more information.

Vendor Photos 

  1. Banner Logo (1)
  2. Badge Logo (1)
  3. Tent Setup (1) ***Saturday market participants***

Product Photos 

  1. Product Unpackaged (1)
  2. Product Packaged (1)
  3. Nutrition or Label Presentation (1)
  4.  Process or how it is made (limit 3)

*Repeat 1-3 for variations*

Your uploaded information stays private!

 

We ask for it to conduct our research when making a vendor approval decision. If approved, we will use your uploaded logo on our website to display your brand.

 

Vendors have (10) days from the date of submission of application to provide documents requested for each vendor category.

 

You may request an extension from our office or submit an application again at a later date. 

 

After the (10) days deadline, your application will not be considered. 

Your uploaded information stays private!

 

We ask for it to conduct our research when making a vendor approval decision. If approved, we will use your uploaded logo on our website to display your brand.

 

RETAIL SALES

Saturday Market + Retail Website

Growers + Farms

PRODUCE

Raw Agricultural Produce that is cut to harvest and not further processed does not fall under SCDA’s Food Safety Department and does not require a registration certificate (RVC). Examples include shelled beans and peas, snapped beans, cut-to-harvest greens, etc.

What We Need?

Links

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EGGS

If you intend to offer your eggs for sale to other businesses or at any location other than where the eggs are harvested a SCDA egg license is required.

What We Need?

Links

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DAIRY

DHEC regulates all Grade A Dairy facilities in the state that produce, haul, process, package, and distribute milk and milk products. We run lab tests on samples of raw and finished products and water supplies from each facility

What We Need?

Links

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HONEY

You must either register or apply for exemption from the SC Department of Agriculture. . Both applications are available below.

 

All Honey sold in South Carolina must be properly labeled. Labels must comply with the Fair Packaging and Labeling Act. SCDA Food Safety will review labels for compliance with the FPLA at time of registration or exemption application.

What We Need?

Links

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Meat + Poultry

Meat + Poultry

Meat and poultry vendors are either required to submit a Retail Slaughter Exemption or a Meat-Poultry Handler Registration to us.

If distributing from a processing facility, it must an inspected and approved facility and inspection mark with registration number should be clearly stated on the label of each product.

What We Need?

Links

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Artisan Foods

Cottage Law
The Home-Based Food Production Law covers non-potentially hazardous baked goods that are sold directly to the end consumer.
 
 These foods cannot be sold for re-sale. Note that moist quick breads like zucchini, pumpkin, and banana may be potentially hazardous and may require product analysis. Canned and jarred foods are not covered by the law and are not eligible for exemption.
 
Contact SC DHEC at 803-896-0640 for more information.

What We Need?

Links

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Beverages

Raw Agricultural Produce that is cut to harvest and not further processed does not fall under SCDA’s Food Safety Department and does not require a registration certificate (RVC). Examples include shelled beans and peas, snapped beans, cut-to-harvest greens, etc.

What We Need?

Links

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Cans + Bottles + Jars
  • Canned/Jarred/Bottled foods products that are sold directly to the end consumer by the producer are SCDHEC regulated and will require a Retail Food Establishment permit and a special process variance.
  • Canned/Jarred/Bottled foods products that are processed and marketed for re-sale/wholesale are regulated by SCDA (803-737-9690), or the FDA (843-746-2990).
  •  
  • Canned/Jarred/Bottled foods (including most jams, jellies, sauces, chow-chows and pickled foods) must be sent to Clemson University (864-359-3386), NC State University, or another FDA-recognized process authority for product analysis as part of the approval process.
  •  
  • Depending on the results of the product analysis, a Better Process Control School (BPCS) training and FDA Registration (product and facility filing) may be necessary.
  •  
  • For assistance with product analysis and label reviews go to Clemson’s Food2Market.

What We Need?

Links

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Pets

The SC Commercial Feed Act can be found here. SCDA requires the product(s) to be registered, registration information can be found on the Feed Safety Compliance page.

 

Be aware that although it is acceptable to make pet food or treats in your home kitchen, SCDA Feed Control Officials may want to conduct an inspection of the practices in your home. 

 

Additionally, in the event that SCDA received a complaint about your products from a consumer, you may be subject to a complaint follow-up and inspection.

What We Need?

Links

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Chefs + Foodtrucks

Chefs

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Foodtrucks

Foodtrucks participating in our Saturday markets or our TakeNBake online category should be registered with DHEC and submit permits to us from their commissary permitted facility.

What We Need?

Links

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Makers & Artists

Makers & Artists

Makers and artists will be limited by category. Once a category is filled, we will reserve your application in the order in which it was submitted. 

Please upload the following and add any details to help you stand out!

What We Need?

Links

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Service Provider

Cosmetology

Raw Agricultural Produce that is cut to harvest and not further processed does not fall under SCDA’s Food Safety Department and does not require a registration certificate (RVC). Examples include shelled beans and peas, snapped beans, cut-to-harvest greens, etc.

What We Need?

Links

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WHOLESALE

Restaurants, resellers, boutiques, +++